At ArtsWave, we want everyone in Greater Cincinnati to experience the positive benefits of the arts – a more vibrant regional economy and more connected communities.  In fall 2015, ArtsWave released the Blueprint for Collective Action in the Arts which outlines five community goals, a roadmap for their achievement, and a framework for ArtsWave’s community investment strategy and grant programs for the next ten years.

All applicant organizations are asked to demonstrate how their work aligns to one or more of these five strategic areas. We strongly recommend downloading and reviewing this document to familiarize yourself with this framework before applying for ArtsWave support.

For Full Guidelines, visit ArtsWave.org

Background 

The purpose of ArtsWave’s Sustaining Impact grant program is to invest in the operations of arts and cultural heritage organizations whose programming supports the goals of ArtsWave’s Blueprint for Collective Action. Grants are meant to ensure ongoing capacity to drive community impact.  

Funding Categories 

Sustaining Impact support in FY24 (September 1, 2023 – August 31, 2024) will be provided across three funding categories:

  1. Large Regional: Organizations with an annual budget of $1 million or more;  
  2. Midsize Regional: Organizations with an annual budget of between $300,000 - $1 million; 
  3. Small Regional: Organizations with an annual budget of less than $300,000. 

Who May Apply (INVITATION ONLY)

To be eligible for FY24 Sustaining Impact support, an organization must meet all the following requirements and receive an invitation from ArtsWave to apply: 

  • Have a primary mission to provide programs or activities in areas directly concerned with arts or cultural heritage for the public as demonstrated by 51+% of annual operating budget dedicated to arts programming; 
  • Be based in ArtsWave’s 16-county Cincinnati-Middletown, OH-KY-IN MSA, which includes the following counties: Brown, Butler, Clermont, Hamilton, and Warren Counties in Ohio; Boone, Bracken, Campbell, Gallatin, Grant, Kenton, and Pendleton Counties in Kentucky; and Dearborn, Franklin, Ohio, and Union Counties in Indiana.  
  • Have a 501(c)3 tax status for five or more years for the Small and Midsize Regional categories OR 10 or more years for the Large Regional category; 
  • Employ at least 1 FTE paid and/or contract professional and/or administrative staff (full-time is defined as an average of 30 hours per week split between no more than 2 paid staff); 
  • Have received some form of funding support from ArtsWave in at least three of ArtsWave’s last five fiscal years (Five-year period = Sept. 1, 2018 – August 31, 2023); this does not include pass-through CARES Act or ARP Act governmental funding;  
  • Have maintained a balanced budget over the organization’s past three fiscal years OR have less than 10% accumulated deficit of annual operating budget;  
  • Have at least three board members in legal compliance in Ohio and with the IRS; and 
  • For Midsize Regional and Large Regional organizations ONLY: have maintained a current ratio of 2 or greater over the past three fiscal years. 

Eligibility will be confirmed on an annual basis. Changes in eligibility status will be evaluated on a case-by-case basis and will not necessarily result in immediate suspension from the grant program. 

ArtsWave will not award grant support to organizations that, in their constitution, bylaws, or practices, discriminate against a person or group because of age, race, national origin, ethnicity, gender identity, disability, sexual orientation, political affiliation, citizenship, or religious belief. In doing so, we seek to promote respect for all people.  

Application Process 

The following is an overview of ArtsWave’s FY24 application process. News, updates and events will be posted on the ArtsWave website under the ‘Current Grantees’ page and distributed via email. 

We strongly recommend that you begin your online application well before the due date to familiarize yourself with the online grantmaking system and to address any technical concerns. You may submit a draft by March 1, 2023 for review, with the opportunity to make changes before final deadline of April 7, 2023. 

New Applicants 

New Sustaining Impact applicants were required to submit a Letter of Interest (LOI) in Fall 2022. LOIs were reviewed by ArtsWave staff and review committee to determine if the applicant organization met all eligibility criteria and has programming that demonstrates sustainable impact through the goals of the Blueprint for Collective Action. Applicants that fulfilled both conditions were invited to submit a full application package within their assigned funding category.  

Application Package 

The FY24 application includes two components: 1) the financial summary and 2) the main application. While completing your application package, remember these tips: 

  • Be brief, clear, and direct in your narrative. Focus on what is most important.  
  • We recommend that you prepare your responses offline in a word processing program and then copy and paste them into the appropriate sections of the online application.  
  • Limit the use of bullets and other formatting in text fields.  
  • Add impact@artswave.org and Submittable.com to your safe senders’ list to ensure that you receive all communications from the online grantmaking system. 
  • Don’t assume the review committee: 
  • Has extensive prior knowledge of your artistic discipline; 
  • Knows the meaning of acronyms within your organization; and/or 
  • Understands all the characteristics of your community or audience. 
  • Use the Glossary as a resource; the definitions of key terms should help guide your responses. 


For Full Guidelines, visit ArtsWave.org

Background 

The purpose of ArtsWave’s Sustaining Impact grant program is to invest in the operations of arts and cultural heritage organizations whose programming supports the goals of ArtsWave’s Blueprint for Collective Action. Grants are meant to ensure ongoing capacity to drive community impact.  

Funding Categories 

Sustaining Impact support in FY24 (September 1, 2023 – August 31, 2024) will be provided across three funding categories:

  1. Large Regional: Organizations with an annual budget of $1 million or more;  
  2. Midsize Regional: Organizations with an annual budget of between $300,000 - $1 million; 
  3. Small Regional: Organizations with an annual budget of less than $300,000. 

Who May Apply (INVITATION ONLY)

To be eligible for FY24 Sustaining Impact support, an organization must meet all the following requirements and receive an invitation from ArtsWave to apply: 

  • Have a primary mission to provide programs or activities in areas directly concerned with arts or cultural heritage for the public as demonstrated by 51+% of annual operating budget dedicated to arts programming; 
  • Be based in ArtsWave’s 16-county Cincinnati-Middletown, OH-KY-IN MSA, which includes the following counties: Brown, Butler, Clermont, Hamilton, and Warren Counties in Ohio; Boone, Bracken, Campbell, Gallatin, Grant, Kenton, and Pendleton Counties in Kentucky; and Dearborn, Franklin, Ohio, and Union Counties in Indiana.  
  • Have a 501(c)3 tax status for five or more years for the Small and Midsize Regional categories OR 10 or more years for the Large Regional category; 
  • Employ at least 1 FTE paid and/or contract professional and/or administrative staff (full-time is defined as an average of 30 hours per week split between no more than 2 paid staff); 
  • Have received some form of funding support from ArtsWave in at least three of ArtsWave’s last five fiscal years (Five-year period = Sept. 1, 2018 – August 31, 2023); this does not include pass-through CARES Act or ARP Act governmental funding;  
  • Have maintained a balanced budget over the organization’s past three fiscal years OR have less than 10% accumulated deficit of annual operating budget;  
  • Have at least three board members in legal compliance in Ohio and with the IRS; and 
  • For Midsize Regional and Large Regional organizations ONLY: have maintained a current ratio of 2 or greater over the past three fiscal years. 

Eligibility will be confirmed on an annual basis. Changes in eligibility status will be evaluated on a case-by-case basis and will not necessarily result in immediate suspension from the grant program. 

ArtsWave will not award grant support to organizations that, in their constitution, bylaws, or practices, discriminate against a person or group because of age, race, national origin, ethnicity, gender identity, disability, sexual orientation, political affiliation, citizenship, or religious belief. In doing so, we seek to promote respect for all people.  

Application Process 

The following is an overview of ArtsWave’s FY24 application process. News, updates and events will be posted on the ArtsWave website under the ‘Current Grantees’ page and distributed via email. 

We strongly recommend that you begin your online application well before the due date to familiarize yourself with the online grantmaking system and to address any technical concerns. You may submit a draft by March 1, 2023 for review, with the opportunity to make changes before final deadline of April 7, 2023. 

New Applicants 

New Sustaining Impact applicants were required to submit a Letter of Interest (LOI) in Fall 2022. LOIs were reviewed by ArtsWave staff and review committee to determine if the applicant organization met all eligibility criteria and has programming that demonstrates sustainable impact through the goals of the Blueprint for Collective Action. Applicants that fulfilled both conditions were invited to submit a full application package within their assigned funding category.  

Application Package 

The FY24 application includes two components: 1) the financial summary and 2) the main application. While completing your application package, remember these tips: 

  • Be brief, clear, and direct in your narrative. Focus on what is most important.  
  • We recommend that you prepare your responses offline in a word processing program and then copy and paste them into the appropriate sections of the online application.  
  • Limit the use of bullets and other formatting in text fields.  
  • Add impact@artswave.org and Submittable.com to your safe senders’ list to ensure that you receive all communications from the online grantmaking system. 
  • Don’t assume the review committee: 
  • Has extensive prior knowledge of your artistic discipline; 
  • Knows the meaning of acronyms within your organization; and/or 
  • Understands all the characteristics of your community or audience. 
  • Use the Glossary as a resource; the definitions of key terms should help guide your responses. 


 

Purpose

The purpose of the Catalyzing Impact Grant Program is to encourage a breadth of programming through arts and cultural heritage projects that support the goals of ArtsWave’s Blueprint for Collective Action. This project is also supported in part by the National Endowment for the Arts and must meet their review criteria as included in the Grant Application Glossary, as well as, comply with the federal regulations and policy requirements set forth by this award. Catalyzing Impact 2023 grants must occur between February 1, 2023 and January 31, 2024, but can not be completed prior grant award notification in March 2023.

Who May Apply

ArtsWave believes that strong arts create strong communities and actively seeks to promote access, equity, and inclusiveness in its grantmaking. To be eligible for the FY2023 Catalyzing Impact Grant Program, an organization must meet all of the following requirements:

  • Have a 501(c)3 tax status or be non-profit in nature with an established fiscal agent.
  • NEW: Have already received, are in the process of applying for, or will apply for a federal government Unique Entity Identifier (UEI). This number replaces the previously required DUNS number and can be applied for at SAM.gov.
  • Based in the Cincinnati-Middletown, OH-KY-IN MSA, which includes the following counties: Brown, Butler, Clermont, Hamilton, and Warren Counties in Ohio; Boone, Bracken, Campbell, Gallatin, Grant, Kenton, and Pendleton Counties in Kentucky; and Dearborn, Franklin, Ohio, and Union Counties in Indiana.
  • Did not receive a Sustaining Impact grant during the FY2020-2022 cycle and FY2023 Extension.
  • Does not currently have an open Catalyzing Impact Grant with ArtsWave that will not be completed by March 1, 2023 and has successfully completed all previous Catalyzing Impact grant requirements. An applicant may not have two Catalyzing Impact grants open at the same time.
  • Has not received funding for the proposed project through another ArtsWave project grant.*
  • Embody ArtsWave’s commitment to access, equity, and inclusiveness.

*Proposed projects that have already been funded through the ArtsWave Pride, Young Professionals, Circle’s African American Arts grant programs or Project Grants for Black and Brown Artists are not eligible for funding. A recipient of any of those grant programs is still eligible to apply if they meet all of the requirements above and proposes a different project for the Catalyzing Impact grant program.

ArtsWave will not award grant support to organizations that, in their constitution, bylaws, or practices, discriminate against a person or group because of age, race, national origin, ethnicity, gender, disability, sexual orientation, political affiliation, or religious belief. In doing so, we seek to promote respect for all people.

NOTE: Applicants new to ArtsWave must schedule an introductory virtual meeting or phone call prior to the application deadline. Please contact Lori Burkhardt at lori.burkhardt@artswave.org to schedule a time. Returning applicants are also encouraged to reach out with any questions they may have related to their project or application. All applicants will be given the opportunity to submit their applications by a pre-deadline, specified date as a review and edit resource.

UPDATE: Beginning with the FY23 grant cycle, an organization may apply for funding for two (2) consecutive years and if awarded funding in both years would then be required to take one (1) year off before applying for the Catalyzing Impact grant program again. For example, if you were  funded for Catalyzing Impact in FY23 and FY24, then you would be ineligible to apply in FY25.

Eligible Requests

The Catalyzing Impact Grant Program provides funding for arts or cultural heritage projects that demonstrate impact in one or more of the five goals of ArtsWave’s Blueprint for Collective Action. This project is also supported in part by the National Endowment for the Arts and must meet their review criteria, as well as, comply with the federal regulations and policy requirements set forth by this award. A project is defined as a specific, connected set of activities with a start date, end date, and explicit goals and objectives. Projects with multiple components and/or event dates must show a cohesive theme that ties the entire project together.

Receiving a Catalyzing Impact grant is a competitive process. Eligible project requests may include a new project or an existing project that demonstrates an expansion of impact. Organizations proposing existing projects that have been funded through the Catalyzing Impact program in previous fiscal years should be prepared to demonstrate how the proposed work is expanding impact. Examples may include:

  • serving a new or expanded geography (e.g., neighborhood, municipality, or county);
  • serving a new or expanded audience (e.g., age or culturally specific); or
  • deepening impact within an existing project (e.g., expanded themes, content, or timeframe)

Catalyzing Impact Grants cannot be requested for any of the following:

  • General operating support
  • Fundraisers
  • Re-granting
  • Advancing or inhibiting a religious ideology
  • Advocacy of specific political causes or candidates

ArtsWave will not award grant support to organizations that, in their constitution, bylaws, or practices, discriminate against a person or group because of age, race, national origin, ethnicity, gender, disability, sexual orientation, political affiliation, or religious belief. In doing so, we seek to promote respect for all people.

Organizations may only submit one application per deadline. Organizations may only receive one Catalyzing Impact Grant in a single fiscal year.

Grant Amounts

Grant awards will be made up to $10,000 or 50% of the total expenses for the proposed project, and may be funded partially or in full.

Match Requirements

Grants received through the Catalyzing Impact Grant Program are matching grants through which applicants are expected to leverage ArtsWave funds to secure support from outside sources. This grant program requires a 1:1 match by the applicant. Up to 50% of your organization’s matching dollars can come from in-kind contributions. Matching funds do not need to be secured at the time of application, but documentation of the source(s) of matching funds will be required in the final report. For purposes of determining the value, volunteer time should be calculated at $29.95 per hour (Independent Sector, 2022).

Application Instructions

All application materials must be submitted via Submittable, ArtsWave’s online grantmaking system. We strongly recommend that you begin your online application well before the due date to familiarize yourself with the online grantmaking system and to address any technical concerns. While completing your application, remember these tips:

  • Be brief, clear and direct, focusing on what is most important.
  • Review panelists may have little or no prior knowledge of your organization. Create a stronger application by:

          *not assuming reviewers have extensive knowledge of all artistic disciplines;

          *explaining acronyms; and

          *explaining the characteristics of your community or audience as needed.

  • We recommend that you prepare your responses offline in a word processing program and then copy and paste them into the appropriate sections of the online application.
  • Limit the use of bullets and other formatting in text fields.
  • Add Impact@ArtsWave.org to your safe senders list to ensure that you receive all communications from the online grantmaking system.
  • Use one of the following compatible browsers: Chrome® v.22+, Firefox® version v.27+, or Edge®.

The application for the FY2023 Catalyzing Impact Grant Program can be accessed using the following link: https://artswave.submittable.com/submit/t from outside sources.

To find out more about how National Endowment for the Arts grants impact individuals and communities, visit www.arts.gov.

All application materials must be submitted through the online grantmaking system by 5:00 pm EST on February 15, 2023. Late applications will not be accepted.

Determination of Grant Amount

All applications will be reviewed by a panel consisting of community volunteers and ArtsWave staff. Applications will be evaluated using the following criteria:

  • The organization has the capacity to provide quality cultural experiences for the community;
  • The proposed project is aligned with ArtsWave's Blueprint for Collective Action;
  • The proposed project meets the NEA's Artistic Excellence and Artistic Merit criteria as defined;
  • The project can be achieved in the proposed timeline; or, should gatherings be limited in the coming months or weather-dependent, that there is an alternate timeline or contingency plan;
  • The project objectives and intended outcomes are clear and measurable; and
  • The proposed project budget is reasonable and meets matching funding requirements.
  • Requests may be funded in full or in part.

Grant Requirements

Upon notification of award, grant recipients must submit a grant acceptance form. A single grant payment will be issued once the grant acceptance form has been received and the grantee's UEI has been verified.

Along with the award notification, grantees will receive the FY2023 Catalyzing Impact Grantee Handbook, which will outline the grantee expectations and requirements set by ArtsWave, as well as, the National Endowment for the Arts, for Catalyzing Impact grantees in FY2023. By accepting funding, an organization agrees to adhere to the grant recipient guidelines outlined in the handbook, including all of the Terms and Conditions of the federal portion of their award.

A final report will be due after the project’s completion, but no later than January 31, 2024 or prior to applying for another Catalyzing Impact grant. Applicants are ineligible to apply for funding if a previous final report is outstanding. An applicant may not have two Catalyzing Impact grants open at the same time.

All requirements must be submitted through the online grantmaking system, and access to all records related to this grant must be retained for no fewer than three (3) years following December 29, 2024, and which may be made available to ArtsWave and their financial auditors.

Key Dates

Grant Overview Session - January 18, 2023

Grant Writing Workshops - January 25 and February 1, 2023

Application Deadline - February 15, 2023*

Funding Decision - March 15, 2023

Final Report Due - January 31, 2024

* application closes at 5pm on the deadline

Contact ArtsWave

Additional application questions may be directed to Lori Burkhardt, Grant Programs Coordinator at lori.burkhardt@artswave.org or shared by posting on our new ArtsWave Chat Board https://artswavechat.proboards.com/.

Working Capital Bridge Loan Guidelines




Purpose


The purpose of the Working Capital Bridge Loan is to provide a useful, no-interest financial tool to address demonstrated, short-term cash flow needs of small and mid-sized arts and cultural heritage organizations in Greater Cincinnati. The Working Capital Bridge Loan Fund, first established through a private gift, was expanded in 2009 by a donation from the Weathering the Economic Storm Fund, a collaboration of Cincinnati funders. 




Who May Apply


To be eligible for a Working Capital Bridge Loan, an organization must meet all of the following criteria:



  • Have a 501(c)3 tax status for a minimum of three years

  • Have a primary mission to provide programs or activities in areas directly concerned with arts or cultural heritage for the general public

  • Be based in the Cincinnati-Middletown, OH-KY-IN MSA, which includes the following counties: Brown, Butler, Clermont, Hamilton and Warren Counties in Ohio; Boone, Bracken, Campbell, Gallatin, Grant, Kenton, and Pendleton Counties in Kentucky; and Dearborn, Ohio and Union Counties in Indiana

  • Have at least one FTE of paid or contracted staff

  • Have received funding from ArtsWave in the past 3 years

  • Have an annual operating budget of less than $2M

  • Does not have an outstanding Working Capital Bridge loan or other overdue grant requirements

  • Loan requests to ArtsWave for more than 3 consecutive years are unlikely to be considered without proper justification from the organization’s leadership.




Terms of Loan


Working Capital Bridge Loans will be interest-free and will not exceed $10,000. Loans shall be repaid in full within 12 months. Organizations delinquent in paying the full loan back within 12 months will not be eligible to apply for support for support from ArtsWave for one year after the loan is repaid.




Application


All application materials must be submitted via Submittable, ArtsWave’s online grantmaking system. While completing your application, remember these tips: 



  • Be brief, clear and direct, focusing on what is most important. 

  • We recommend that you prepare your responses offline in a word processing program and then copy and paste them into the appropriate sections of the online application.

  • Limit the use of bullets and other formatting in text fields.

  • Add Impact@ArtsWave.org to your safe senders list to ensure that you receive all communications from the online grantmaking system.

  • Use one of the following compatible browsers: Chrome® v.22+, Firefox® version v.27+, Internet Explorer® v.8-10 (if enabled), Internet Explorer v.11, Safari® v.7+, or Edge®.




The application consists of the following sections:


A. Organization Information



  1. Tax ID

  2. Organization Contact Information

  3. Organizational Leadership

  4. Contact for Loan


B. Loan Request



  1. Reason loan is needed (up to 300 words)

  2. Loan amount requested

  3. Date when funds are needed

  4. How loan funds will be used (up to 125 words)

  5. Source of funds to be used for repayment of loan (up to 125 words)


C. Financial Information



  1. Contact information for individual responsible for financial reporting and management

  2. Availability of financial statements


D. Attachments



  1.  ArtsWave Working Capital Bridge Loan Financial Report Form (attachment, can be accessed via the Apply for Funding page) - Provide a one or two page financial report for revenues, expenses and operating bottom line which includes actuals for your most recently completed fiscal year, year-end projections for your current fiscal year, and a budget for the upcoming fiscal year. The percentage change columns between each of the years should also be included along with explanations for variances of 10% or more for total revenue, total expenses and total operating bottom line.

  2. Working Capital Bridge Loan Signature Page (attachment, can be accessed via the Apply for Funding page) - an authorizing official will certify that s/he is authorized to submit the application on behalf of the organization and that the information submitted in the application is true and correct to the best of his/her knowledge.




Repayment Schedule


No payments will be due the first six months of the loan. Six monthly payments of 1/6 of the total loan amount will be due on the 1st day of the month beginning the seventh month of the loan.




Key Dates



  • Application Deadline: Rolling

  • Application Review: As quickly as possible

  • Funding Decision: Within 2 weeks of submission

  • Repayment Due: Within 12 months

ArtsWave